RESEARCH RECORDS ALL DEPARTMENTS AUTHORIZATION NO. 00-018

Navigation Menu

1. Research Data (Raw Data)
2. Care And Use Of Vertebrate Animals As Subjects In Research And Teaching Records
3. Approved Protocols
4. Research Reports

ITEM NUMBER

1. Research Data (Raw Data)

Research data is recorded information regardless of the form or media on which it may be recorded. It may include laboratory workbooks, notes, technical data, questionnaires, case histories, synthetic compounds, cell lines, mapping information, plant, animal, chemical compounds or any other materials and/or information required to replicate or verify the results of an experiment  or other scholarly exercise.

Authorized Retention:

Retain for seven (7) years after the final report on the research project has been submitted, then destroy. If the research is being done under a contract that requires a specific retention time, the contract retention time will apply. In instances where the Principal Investigator believes the records have continuing research value and/or when it is in the best interest of the University that this data be retained for long or indefinite periods, Records Management and the investigator will develop a retention period that meets the needs of the University and the investigator.

In instances where the research data must be retained for long  periods of time (over 15 years) to aid subsequent research projects, then microfilm or other storage media that has stable longevity capabilities can be used to retain the research information.

NOTE: See Item 4 regarding final report.

2. Care And Use Of Vertebrate Animals As Subjects In Research And Teaching Records

These records include, but not limited to, records, reports, and recommendations of the Institutional Animal Care and Use Committee including reports and other information submitted by the committee to the Office for Protection from Research Risk (OPRR).

Authorized Retention:

Retain for three (3) years after year of creation, then transfer to Campus Archives.

3. Approved Protocols

These are records of the Institutional Animal Care and Use Committee (IACUC) listing of all expired/inactive protocols.

Authorized Retention:

Retain for period of reference value not to exceed three (3) years, then destroy.

4. Research Reports

This group of records includes the final research report, the research proposal, and possible correspondence.

Authorized Retention:

Retain for five (5) years after the end of the research project, then transfer to Archives for historical evaluation.

Top